Agreement - Holiday Accommodation

Short Stay Booking Agreement To Occupy A Serviced Property For The Purpose Of  A Holiday.

TERMS AND CONDITIONS

The terms and conditions of this short stay booking agreement are a binding agreement made between the parties:

Landlord Direct

Landlord Direct act as an introductory agent on behalf of the owner of the property.

and

The Guest , as shown on the Booking Form,  you The Guest  agree to these terms and conditions as an individual but also on behalf of all the members of your party who stay with you at the property or visitors invited by you, whether you are booking the property for yourself or on behalf of another person/s.

In respect to:

The Property, is at the address shown on the Booking Form.

 

1.1 Holiday Let Booking Agreement To Occupy A  Property For The Purpose Of A Holiday:

You, The Guest are granted a licence to occupy the property which is a holiday property and is only to be used by you as holiday accommodation.  The property is not to be used as the main principal home of the Guest; You , the Guest, will not by your occupation of the property have any claim or entitlement to a tenancy (assured shorthold, assured or any other type) of the property.  You the Guest will not be or become a tenant of the property and no statutory security of tenure exists now or after your occupation has ended. If you or any member of your party fails to vacate at the end of the period you will be charged the appropriate accommodation charges for the continued period of occupation. No persons other than the guests have the right to use the apartment. These conditions constitute an excluded agreement under S(3A)(7)(a)of the Protection from Eviction Act 1977 (as amended) and cannot be construed as an assured tenancy under the Housing Act 1988 (as amended).

 

2.1 Holiday Let Booking Agreement Enforceable

Both parties to This Booking Agreement, You the Guest & Landlord Direct agree that the holiday let booking agreement will become binding on both parties on and subject to:

2.2  The full payment of the accommodation tariff by the Guest  being received by Landlord Direct

2.3  The full tariff payment received is shown as cleared funds in the Bank used by Landlord Direct

2.4  The Guest has been sent a Confirmation Email from Landlord Direct detailing the booking.

                      

3. Payment Methods

The Tariff Payment is required in two payments :

Tariff  1st Advance Payment to be made at the time of booking.

Tariff  2nd Balance Payment to be paid 6 weeks prior to Arrival Date stated on the Booking Form.

If payment does not reach Landlord Direct within this time period, then Landlord Direct reserve the right to cancel any booking made.

Payments can be made by telephone to the Landlord Direct office Tel: 0115 969 6355

A card registered in the name of the Guest must be used as this provides an identity check.

 

The majority of our holiday let properties do not attract V.A.T.

 

4.1 Tariffs

The tariffs advertised by Landlord Direct are to the best of our knowledge correct at the date of publication but we reserve the right to change any tariff from time to time.

4.2 Services Included

Utility: All costs for gas, electric, water , Council Tax or Business Tax accrued in respect to the Property, during the Guest's stay at the property are included within the tariff.

Cleaning: The  property will be cleaned on a weekly basis or as agreed*, including a change of bed linen and bath towels. The cleaning service is a  general clean of the property.  * Please note for stays longer than a 2 week duration ( usually monthly winter lets ) , weekly cleaning and laundry are not included within the tariff advertised. Cleaning and laundry services can be ordered in addition to the advertised tariff, by arrangement.

Furnished & Equipped: The property, is provided to the Guest furnished and equipped for their occupation.

Broadband: If Broadband internet is included then full connection details are held in the property folder left at the serviced property.

Telephone: No telephone service is provided.

Keys:  The Guest will be provided with Keys and if required access fobs. Unfortunately we cannot provide additional sets of keys. If keys or fobs are lost or stolen the Guest is liable for the full replacement costs.

Car Parking: Where the property is offered to the Guest with the benefit of car parking, the Guest will be advised of a designated car parking space. The guest must not park a vehicle in any other car parking space other than the designated parking space made available to the Guest. Some developments operate car park management services which could result in the Guest's car if improperly parked to receive a fine or to be impounded.

Repairs & Maintenance: If a repair or maintenance issue occurs, they will be dealt with by the property owner or his/her contractors. The property owner should give The Guest  24 hours notice that access to the serviced property is required. In the unlikely event that an emergency repair is needed to prevent further damage occurring, then the property owner will require immediate access.

Interruption to services: Landlord Direct are not to be held liable for any interruption of the above services, for what ever reason.

5.1 Deposit

Landlord Direct rarely ask the Guest for a  Deposit, the property owner can on occasions request a deposit especially for seasonal bookings such as the New Year. A deposit if requested by the property owner must be paid fully in advance but is fully refundable to the Guest subject to any breakages or extra cleaning required or for missing keys or fobs, or other matters seen to be beyond fair usage.

5.2 Further Charges For Beyond Fair Usage

Valid credit or debit card details must be supplied at the time of booking to cover any further costs caused by The Guest or his or her visitor/s.  These costs will be deducted from any Deposit held or from the debit/credit card supplied,  any Deposit balance remaining after such deductions have been paid and cleared through our bank will be refunded to you, along with a written statement itemising any further costs. If the payment requested from the Guest's debit/credit card is declined, or if no card details are provided, Landlord Direct reserve the right to invoice the Guest directly for these further charges.

5.3 Further Charges, :

It is unlikely that Landlord Direct will be asked by the property owner to charge the Guest for further costs that have occurred during the Guest's occupation and that are seen reasonably to be beyond the fair usage of the serviced property. Keys and fobs for example often have to be ordered via a block management company and can be expensive to replace if lost. The serviced properties booked by Landlord Direct are self-catering and self-service, and do not include reception services and any out of hours services will be arranged via the property owner. The Landlord Direct  office is open during normal working hours.

Landlord Direct list below some examples of possible further charges, this is not an exhaustive list, and does not limit the property owner to make other further charges not included in this Booking Agreement:

-  Loss or damage to the fabric of the property or it's fixtures, fittings and contents.

-  Cleaning over and above reasonable usage. £14 per hour plus vat

-  Remove stains to carpets or upholstery - specialist company will be used

-  Specialist cleansing charges will apply where the Guest or their visitor/s have smoked inside the serviced property.  - £150

-  Lost keys, fobs or access cards - £50 - £400 depending on which building

-  Out of Hours charge for locked out Guests £55 ( if available)Telephones are not provided in our serviced properties,the telecommunication lines connected to the  property are strictly for the purposes of internet connection only. Any attempt by the Guest to connect a telephone to the telecommunications connected to the property will be in breach of this agreement and attract charges.

 - Fair Usage limits apply to utility costs accrued by guests during stays longer than a 2 week duration between the months of October & March:

1 & 2 Bedroom Property tariff inclusive of all utility costs up to a set allowance of : £ 110 per month ( £ 25.38 per week )

3 & 4 Bedroom Property tariff inclusive of all utility costs up to a set allowance of : £ 160 per month ( £ 36.92 per week )

 

 

6. Arrival and Departure Times

The property is not available until  5 pm on the day of arrival

You, the guest must vacate the property by 9 am on the day of departure.

 

7. Key Collection

You the Guest will be given Key collection details prior to your arrival, Many of our serviced properties are accessed by key safes and you will be given a code to enter the property.

8. Key Return

Instructions will be given to you, to leave the keys at the property.

9. Guest Conduct

The Guest is expected to comply with any regulations for use of the property. These are available on arrival usually in the Property Folder, found in the property. If any guest breaches any of these conditions or regulations, Landlord Direct or the property owner reserve the right to request that the Guest vacate the property immediately without refund.

Smoking is not permitted inside the property or in the communal areas of the property.

Pets or any animal of any sort are not allowed at the property unless agreed by the property owner and shown on your booking form , prior to your booking being accepted. Where dogs are permitted , the dog must not be left inside the property unattended, the dog must not be allowed to sit on any furniture and will not be allowed upstairs if applicable or into bedrooms.

Nuisance: The Guest should act as a reasonable householder, and not cause nuisance to neighbours. The most common consideration is unreasonable noise levels especially late at night. This is especially true of apartments where extra consideration should be given to neighbouring property.

Damage: The Guest should keep the furniture,fixtures, fittings and equipment provided in the property in the same condition as found on arrival.  The Guest has an obligation to notify Landlord Direct of any damage or breakages that occur during the Guest's stay at the property. If found to beyond fair usage then the Guest will be charged the full cost of replacement, repair, or cleaning.

Cleaning: The Guest should keep and leave the serviced property in a reasonable state of cleanliness. The property will receive a general clean during and at the end of the Guest's occupation, however,  further charges may be made to the Guest for any extra cleaning or specialist cleaning required to return the apartment to the same state as found at the start of the Guest's occupation..

Remove Your Personal Effects: The Guest on the departure date should remove all of their possessions from the property. Any items found by the property owner after the Guest has vacated will be kept for up to 3 months after the departure date.  Email:  shortstay@landlorddirect.com

Dogs are not allowed to be kept at the property unless agreed by Landlord Direct prior to your stay. Where dogs are permitted , the dog must not be left inside the property unattended, the dog must not be allowed to sit on any furniture and will not be allowed upstairs if applicable or into bedrooms.

 

10.1 Changes, Extensions and Cancellations

All notification of  extensions and cancellations must be made in writing or by email to our office shortstay@landlorddirect.com

 

10.2 Changes

All changes of arrival or departure dates are subject to availability.

10.3 Extensions

Landlord Direct cannot guarantee that the Guest will be able to extend their occupation of the property beyond the dates initially booked through Landlord Direct.  Landlord Direct will always try to accommodate your requests to extend your stay, but your request will be subject to availability. Landlord Direct may, subject to availability be able to offer the Guest an alternative serviced property on similar terms.

10.4 Cancellation Policy

Full Refund Cancellation Policy - Covid- 19

Norfolk Stay have introduced an easy , no quibble cancellation policy for any period of government lock down or government travel restrictions that prevent a guest from taking up a stay at a holiday let.

• A full refund will be given if a cancellation is accepted

• You can also book our holiday cottages through the cancellation policies of;

• Airbnb 

• Holiday Lettings / Trip Advisor 

• Homeaway

 

For bookings unaffected by government travel restrictions;

Tariff  1st advance payment, made at the time of booking is non-refundable

If the Guest cancels their booking of the property prior to the last 21 days prior to the Arrival Date shown on the Booking Form ,then Landlord Direct will refund 50% of the Tariff  2nd Balance Payment paid, back to the Guest. The date of the cancellation will be the date that Landlord Direct receive the Cancellation notice, either at their office at ; 21 Gordon Road, West Bridgford, NG2 5LL or by email to shortstay@landlorddirect.com

 

COVID-19 Advice Procedure & Your Holiday Booking

 

Before your stay

• If you develop or a member of your party develops symptoms prior to your stay, you must follow the latest NHS guidance in this respect and not travel under any circumstances. Please contact our team who will seek to find alternative arrangements for your stay.
• You must not break any travel restrictions imposed by national or local lockdown government or local government directives, this will include lockdowns affecting the location of the main guest’s home address and the address’ of fellow guests if different, as well as the location of the holiday home booked.

During your stay

• If you develop or a member of your party develops symptoms during your stay and a test confirms infection please let us know and leave the property immediately so that we can take the necessary steps to deep clean the property. If you develop or a member of your party develops acute breathing difficulties during your stay please call 999
• If a lockdown is announced during your stay that affects the main guests’ home address or the address of a fellow guest, then those effected should leave the holiday accommodation immediately and return to their main home.
• If a lockdown directive is announced that affects the holiday accommodation then all guests must leave immediately and return to their main home address’.

After your stay

• Similarly, if you develop or a member of your party develops symptoms within 14 days of your stay and a test confirms infection please let us know immediately to allow the necessary measures to be taken.

 

Up to date information and advice regarding COVID-19 can be found on the GOV.UK and NHS websites. In particular please read and familiarise yourself with the following www.nhs.uk/conditions/coronavirus-covid-19 and www.gov.uk/government/publications/covid-19-stay-at-home-guidance or www.gov.uk/coronavirus

 

No refunds can be give to the Guest where:

- Notice of Cancellation is given by the Guest but received by Landlord Direct either at their office or by email. less than 14 working days from the Arrival Date shown on the booking form.

- The Guest arrives later or departs earlier than the Arrival or Departure Date shown on the Booking Form.

Landlord Direct act as  booking agent for the property owner, and act in good faith that the property is available and in a suitable condition for the occupation of the Guest.

Landlord Direct is not liable for any bookings made by another party on behalf of the property owner, and not liable for any acts or omissions of the property owner in using alternative booking services, or not advising Landlord Direct correctly that the property is not available for a particular time period.

In the unlikely event that the property is not available for a confirmed booking due to a maintenance issue, lost services, or an administration error caused by Landlord Direct or the property owner, then  both Landlord Direct and the property owner reserve the right to offer the Guest an alternative serviced property of a similar standard , type and location and at a similar tariff, without any compensation payment due to the Guest. An offer of a suitable alternative serviced property whether through Landlord Direct or another serviced property provider will be deemed by the Guest as an acceptable execution of the booking responsibilities and obligations of Landlord Direct as booking agent.

11. Insurance

Landlord Direct are not responsible for the theft or damage of your personal belongings during your stay in any serviced property booked through Landlord Direct. The Guest is advised to take out appropriate insurances for their personal belongings.

The Guest should take out appropriate travel insurance if they wish to also cover  accommodation cancellation and medical costs.

12. Website

Landlord Direct ensure that the content of our website is correct but it is subject to amendment at any time without notice. All content on our website  is published in good faith but you acknowledge that we cannot check the accuracy of all information provided by our property owners for whom we act as booking agent. Given the above factors, we do not warrant that any of the content on our website  accurately or completely describes any of the apartments.

13. Liability

Landlord Direct act as booking agent for our property owner clients, the property owner has the full liability to manage the serviced property they own and the property owner has authorised Landlord Direct only to advertise and undertake a booking service on their behalf. The property owner  will provide a property manual and the property owner's contact details at the serviced property for your information. Landlord Direct shall not be liable to any party for any amounts in relation to any acts or omissions of the property owner.

Landlord Direct shall not be held liable for any loss of profits, loss of business, depletion of goodwill and/or similar losses, loss of anticipated savings, loss of goods, loss of contract, loss of use, loss of corruption of data or information, or any special, indirect, consequential or pure economic loss, costs, damages, charges or expenses.

If you are booking for, as or on behalf of a business or business employee, that business shall indemnify us against all liabilities, costs, expenses, damages and losses (including any direct or indirect consequential losses, loss of profit, loss of reputation and all interest, penalties and legal and other reasonable professional costs and expenses) suffered or incurred by us arising out of or in connection with your, or your business’s, breach or negligent performance or non-performance of these terms and conditions.  If you are booking for, as, or on behalf of a business or business employee, our total liability in contract, tort (including negligence or breach of statutory duty), misrepresentation, restitution or otherwise arising in connection with the performance or contemplated performance of your booking shall be limited to the fees paid to us under your booking.

 

14. Health and Safety

On arrival you should familiarize yourself with the layout of the property and any communal areas. Fire emergency action signage is usually shown on the back of the property's entrance door, this will detail the evacuation route for you to take in the event of a fire. Where Landlord Direct acts as booking agent for a property owner, Landlord Direct do not warrant that the property owner or block management manager or management company or whoever controls the property, along with any communal areas, fully comply with relevant fire safety or Health and Safety legislation.

15. Complaints Procedure

Landlord Direct take their customer service very seriously , and work hard to meet your complete satisfaction. If you have a complaint however or wish to offer some helpful feedback then please contact our office : by email shortstay@landlorddirect.com

 

or write to Landlord Direct, 21 Gordon Road, West Bridgford, NG2 5LL

16. Privacy Statement

You agree that your name and the names of other persons in your booking party , and their contact details can be notified to the owner of the property being booked. You are contracting with the owner of the property being booked, and you agree that the owner may contact you in connection with your stay, if this required.

We may use your contact details to let you know about future special low cost packages or events of interest occurring that might be of interest. If you do not want us to contact you please opt out by email  shortstay@landlorddirect.com

 

17. Legal Jurisdiction

These conditions shall be governed by and in accordance with the laws of England & Wales.